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Corporate Secretary & Legal Services

Rationale:

 To provide guidance to the Board on their duties and responsibilities and on matters of governance and assist the Board in carrying out the following: Board induction and training; updating the Board and Committee Charters; preparing Board work plans; Board evaluation; Governance audit; and implementing the code of conduct and ethics.

 b)   Functions:

 Functions relating to Corporate Services will entail: -

 (i)                     Providing guidance to the Board on their duties and responsibilities and on matters of governance.

 (ii)                   Assisting the Board in carrying out the following: Board induction and training; updating the Board and Committee Charters; preparing Board work plans; Board evaluation; Governance audit; and implementing the code of conduct and ethics;

 (iii)                 Ensuring the timely preparation and circulation of Board and Committee papers and minutes;

 (iv)                 Custodian of the seal of the Organization and account to the Board for its use;

 (v)                   Maintaining  and updating the register of conflicts of interest;

 (vi)                 Ensuring that Board members are aware of all relevant laws affecting the organization;

 (vii)               Facilitating  effective communication between the organization  and the shareholders;

(viii)             Ensuring that annual returns are promptly filed with the relevant authorities; and

(ix)                 Ensuring that Board and Committee papers are circulated in advance of any meeting.

Functions relating to Legal Services will entail: -

(i)                 Coordinating  and conducting legal research for the Service;

(ii)               Providing Legal advice to the Service;

(iii)             Coordinating  and promoting  corporate brand and image of the Service;

(iv)             Liaising with the Office of the Attorney General on Legal matters;

(v)               Draw contracts and agreements and undertake periodic legal reviews of the legal framework and other relevant legal statutes where necessary;

(vi)             Liaise with the Attorney General offices and other external counsel on matters assigned to them to ensure regular update;

(vii)           Carry out  research and prepare detailed  legal  opinions  on matters relating  to the

Service’s mandate, interpret and advice the Board Service accordingly on other related laws;

(viii)         Initiating draft policy documents, design and implementation of Local Agreements, International agreements and documents,

(ix)             Monitor compliance with the legal regulatory framework;

(x)               Managing litigations and advising on procedures and legal requirements on other matters relating to property management, staff discipline and any other issues that may attract litigation; and

(xi)             Participating in meetings, conventions and negotiations and advising on emerging legal aspects.